Job Description

Working Hours

9.30-15.00 (Monday – Friday)

Key Responsibilities

•Manning and oversight of the  reception

•First contact with and management of visitors and incoming communications

•Coordinate and assist in office activities and operations to secure efficiency and compliance to company policies

•Manage phone calls and correspondence (e-mail, letters, packages etc.)

•Coordinate and communicate with  tenants including ref. parking etc.

•Manage meeting rooms and other administration

•Manage agendas/travel arrangements/appointments etc.

•Update appropriate records and databases with personal, financial and other data

•Specifically:  document filing & management on C: Drive

•Management of meter installation and registration

•Investor administration including Investor Packs etc.

•Assist colleagues whenever necessary

•Other duties relating to the management of the office in conjunction with the Operations Manager and Asset Manager

Required Knowledge, Skills, and Abilities

Minimum 3+ year experience within a similar role Knowledge of MS Office Strong Excel skills Base knowledge of accounting principles. Excellent written and verbal communication Able to manage time and work under pressure to tight deadlines Able to manage the demands of numerous tasks Able to work on own initiative and within a team environment Self-motivator and able to motivate others Diplomatic when faced with issues and dealing with external clients and advisors “Roll up sleeves” attitude getting involved directly in the workload