Job Description

The Role

• generating billing guides across all live cases at the start of the month and on an ad hoc basis as required;
• Monitoring the distribution and billing of the manual billing guides ensuring maximum recovering rates, and following up on unbilled WIP.
• running our auto billing process managing any KPIs and client exceptions;
• liaising with partners and fee earners to ensure the correct charge rates are allocated to the clients / matters;
• Monitoring and reacting to unbilled WIP and increased lock-up days under your client base, working effectively with the SMT and the Head of Billing on reducing the lock up days across the business.
• managing discounts and rebates Liaising with the fee earners to agree the amounts and then the cashiers to ensure it is paid electronically and promptly;
• ensuring disbursements that need to be written off are similarly authorized;
• enquiring of matter supervisors (partners and senior fee earners) with regards to old WIP and old disbursements or expenses;
• liaising with cashiers and credit control in relation to payment queries;
• raising credit notes as required;
• ensuring VAT rules are correctly interpreted and applied;
• liaising with the Finance Administration to ensure matters correctly set-up and billed on time;

Required Knowledge, Skills, and Abilities

Previous experience of working in a legal accounting environment or Billing environment. strong administration and organizational skills; Excellent attention to detail. Strong Excel skills. Self-disciplined and the ability to priorities workloads independently to tight deadlines; Excellent communication skills; Ability to work independently and as part of a wider team. The ability to work calmly under pressure; Professional and self-motivated; Proactive in their approach; Willing to learn and develop; and Able to work in a busy, professional environment; A team player.