Job Description

Key Accountabilities and Main Responsibilities

• The role is to provide company secretarial support to our internal and external clients and to proactively contribute to the commercial success of our business.  
• As part of our close-knit team you will gain experience in statutory and regulatory compliance, and governance best practice.  
• With guidance, you will carry out your duties in a professional manner and in accordance with policies and procedures, legal/regulatory requirements, service levels and company standards to meet business and client expectations, with the support of other members of the team, when required.
• Key duties include
• provide corporate, registered office and corporate administration services to a portfolio of clients.
• conduct corporate administration work with appropriate supervision ensuring that all client instructions are interpreted precisely, responded to correctly and that the client is kept regularly informed of progress and costs 
• build up good working relationships with those clients and to develop an understanding of their requirements ensuring that their needs are interpreted precisely and responded to correctly
• ensure that all work is promptly recorded and tracked, working with the Client Relationship Manager to identify out-of-scope work and raise interim invoices as appropriate
• work closely with other members of the Corporate Administration team in identifying areas where current systems and services can be developed.
• work closely with clients, identifying ways in which Company Matters can develop the relationship and ensure client retention
• maintaining systems that enables Company Matters to manage and control customer due diligence activity and reporting all concerns in respect of suspicion of money laundering activity to the MLRO
• refer any complaints or testimonials to the appropriate manager immediately 
• collation of board packs and preparation of minutes where required
• carry out ad-hoc duties as required

Required Knowledge, Skills, and Abilities

To be considered you will need to demonstrate a comprehensive understanding of and commitment to the company secretarial profession.  You will ideally have established yourself as a corporate administrator within the company secretarial/corporate administration field and understand the basic principles around UK company law, regulation and best practice.  A proactive and flexible approach, upbeat manner and the ability to work in a team are essential. High level of accuracy, good attention to detail  Experience of a client/customer facing environment. Solid Microsoft Office 365 skills Friendly, enjoys working as part of a team  Excellent verbal and written communication skills