Job Description

RESPONSIBILITIES:

Support with travel arrangements and accommodation booking requests.

Tracks all training in appropriate spreadsheets, databases.

Aids in EH&S processes through administration and maintaining safety meeting minutes.

Completes special projects and carries out daily communications and administrative duties as required.

Updating Excel Spreadsheets and entering contracts onto the computer system

Raising PO's & dealing with any invoice queries

Issuing PPE to staff, logging issue, scanning issue form to staff training file.

Issuing PPE for visitors and maintaining PPE Stock and raising orders for new stock as required..

Manage the Reception of the Main office, including answering and screening calls, meeting visitors and collecting deliveries.

Manage all site meeting rooms including coordination of the meeting room diaries.

Manage all Lunches & drink requests for any on site meetings including providing support for meetings for refreshments.

Administer all postal requirements incoming and outgoing as needed.

Other ad hoc duties as required.

• Travel to other sites may be required so driving license and own transport essential.

Required Knowledge, Skills, and Abilities

QUALIFICATIONS: 2 years’ experience in an office KNOWLEDGE, SKILLS, and ABILITIES: Exceptional interpersonal skills with the ability to interact effectively at all levels Excellent customer service skills Strong written communication skills Excellent organisational skills with the ability to manage multiple tasks at the same time Proficient in Word, Excel, PowerPoint Respect for the confidential nature of the position