Job Description

The role

• Work with our payroll vendor to ensure payroll input and documentation is submitted accurately and on time. This will include validating the payroll data and ensuring corrections take place during the trial payroll runs.
• Calculate back pay and part period payments where job changes have a mid period effective date.
• Checking the timely submission of the stores time and attendance data and proactively chase up on late returns whilst ensuring they are tracked so that regular reporting identifies non-compliance.
• Run the payroll interface for the distributions centre monthly
• Remove leavers from the system.
• Run reports and review necessary data validation i.e. missing NI numbers and bank account details prior to any payroll run
• Reconcile the payrolls, submit the payroll journal and prepare the Inland Revenue documentation.
• Support the production of any payroll documentation prior to the payroll and HR Admin Team Lead's approval of each payroll.
• Produce payroll costing information for finance on a weekly basis..
• Respond to queries from employees on matters of employee data, pay and tax, and external agencies such as tax authorities, banks and government organisations via telephone, letter or email
• Manage and prepare advance payments to correct errors where necessary and approved, and ensure correct notification to our payroll vendor for recovery, including the handling of BACS rejects when notified by our payroll provider.
• Working to established systems and processes, deliver administrative services including the completion of forms, letters, correspondence, documentation and systems data entry for all employee life-cycle events from new starters to leaver processing
• Proactively checking and challenging the accuracy of information provided before entering into any systems
• Accurately enter employee details into PeopleSoft where MSS or Workforce Management PANs are not available within scheduled deadlines according to the relevant payroll calendar, for new hires, job data changes and terminations

Required Knowledge, Skills, and Abilities

Minimum 4 years within an HR or payroll administration environment Understanding of up to gross & gross to net payroll processing Experienced of manually calculate a payslip Familiar with HR administration processes, procedures and a knowledge of employment basics Experienced in payroll principles relating to the calculation of up to gross and gross to net pay & Tax and NI principles including end of year requirements Experienced in company policies and procedures affecting payments Good knowledge of payroll timetables Excellent attention to detail and administrative skills Computer literate with an intermediate level of capability in Microsoft Excel Highly organised and able to meet deadlines High level of confidentiality and discretion