Job Description

Key responsibilities:

• Assist with day to day administration of SHE function within the FM Team
• Site walkarounds/inspections to identify risks and areas of concern and check compliance.
• Maintain training records, plan training sessions and help develop the training programme including the managing and delivering the site induction programme.
• Administration of the online DSE training programme and assisting with procurement and issue of specialist equipment.
• Assist with maintaining the site emergency response plan, equipment and competency of emergency response team.
• Track actions from audits, risk assessments and incidents, assist with creating and updating action plans following through to completion.
• Assist with reviewing and updating site procedures and other documentation.
• Assisting with managing contractors including reviewing RAMS and issuing access permits to work.
• Develop and deliver programmes, campaigns and activities relating to key risks and controls, including fire safety, health and wellness promotion, environmental awareness and travel safety.
• Develop and propose SHE communication plan and strategies.
• Support internal and external reporting including compiling environmental and safety statistics.
• Report on all incidents, assist with investigation to identify corrective actions and share lessons learnt.
• Monitor and report on agreed KPIs for SHE performance.
• Support and management of SHE contracts and expenditure within the FM budget.

Required Knowledge, Skills, and Abilities

Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard / University would be beneficial. Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. NEBOSH Certificate or relevant SHE qualifications/ experience. Experience in FM management environment. Some understanding of ISO accreditations (14001 and 45001) / H&S Regulations. Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organisational and communication skills. Able to work systematically and use own initiative.