Job Description

Office Manager

• South Leeds, West Yorkshire

• £25,000 - £30,0000

• Excellent Benefits

• 26 days holiday + bank holidays

OUR CLIENT & THE OPPORTUNITY

This is a unique opportunity for an experience Office Manager to create and develop what will be a much-valued role within this very established and market leading organization. This is a multi-facetted position which will provide you much variety and you will have complete responsibility for your ensuring that the day to day running of the office is seamless. You may have the opportunity to support the leadership team with some PA responsibilities. If you are someone who enjoys the facilities management side of managing an office this is a great time to join the business as in 2021 the current office lease runs out and you will be very much involved in identifying new premises and thereafter leading and expediting the end-to-end relocation programme.

 

You will be very commercial and can manage within agreed budgets to ensure best value from all suppliers, e.g. energy to paperclips! This will be key as you will be required to manage and report on all office related expenditure. You will also ensure that any supplier contracts are reviewed, compliant and negotiated in line with agreements and budgets.

As described, you will have sole responsibility for managing and maintaining a safe and productive working environment for your colleagues which will require an eye for detail in terms of spotting even the smallest issue before it become a problem. The Health and Safety of colleagues and anyone visiting the premises will very much depend on your knowledge of SOP for office management, especially in relation to the current Covid -19 crisis. You will communicate, implement, update and monitor standard operating procedures within the office community for both established and newer colleagues. Failure to comply will under your management be addressed and your ability to assess risks and mitigate against them to ensure business as usual will be critical at this time.

A sense of humor ensures that you remain calm and assured at all times and ultimately your colleagues know that if something needs to be done, you are their go to person. Furthermore, the business is very much committed to its employee engagement and wellbeing strategy so your fun nature will make you the ideal person to help organize social events for your colleagues.

Following an initial onboarding programme, you will be supported by and report to the HR Manager who is equally hands on and commitment to ensuring that the organization is well supported in each operational area.

Schedule:

• Monday to Friday

Experience:

• office management: 3 years (Preferred)

Work remotely:

• No

Required Knowledge, Skills, and Abilities

Our ideal candidate,is the kind if manager who is highly organized and very hands on - A doer! This is a stand-alone role so you will be someone who will naturally roll up their sleeves and just get on with it. High standards of communication both verbal and written enable you to make things happen effortlessly and you know how to negotiate with colleagues and stakeholders to ensure that everyone follows H&S guidelines and that standard operating procedures are implemented and complied with. Understanding and experience of all health and safety practices and documentation up to standard and within date. COVID-19 SOP’s. Completion of all maintenance/facilities jobs. Knows how to use a screwdriver and how to fix a leaky tap! Effective supplier and contract management. Achieves all goals and targets to be decided between you and the Head of HR. Ensure all appointments and reservations are completed as agreed with Managing Director. Previous experience as a very hands-on a proactive Office Manager in a small/medium business. A strong communicator and pragmatic problem solver with a proactive approach to work.