Job Description

HR & Administration Officer Responsibilities:
- To provide support to the HR Advisor ensuring the smooth running of the HR.
- To deliver Office Management functions.
- To administer and monitor contract database.
- Handle recruitment administration including correspondence and reference checks.
- Advertise roles using the applicant tracking system and uploads to external advertising providers.
- Arrange interviews, book meeting rooms and organise any additional assistance needed on interview days.
- Assist with induction planning.
- Send new starter packs and create files for new starters.
- Ensuring HR documentation (paper and electronic) is kept up to date.
- Maintain files in line within compliance and retention periods and ensure archiving and destruction of files when necessary.
- Updating the HR database as needed.
- Administering leaver files.
- Answering telephone and dealing with deliveries as needed.
- Opening and distributing post.
- Manage office maintentance issues and liaise with Estate Management when required.
- Raise PO’s and ensure the London office bills are paid.
HR & Administration Officer Requirements:
Essential:
- Min 3 years experience in an administration or similar role.
- Efficient administration skills with excellent attention to detail.
- Good working knowledge of Microsoft Office, including Word and Excel.
- Good Interpersonal Skills, working as part of a team and contributing your ideas.
- Understand and maintain the importance of confidential working with the HR department.
- Able to demonstrate good problem solving skills.
- Ability to multi-task and to handle a very varied job.
- Good time management, self motivated and ability to meet deadlines.
- Educated to min A-level or equivalent, must have 5 grade or above (or C grade) in GCSE in English and Maths.

Required Knowledge, Skills, and Abilities

- Previous HR Experience and office administration / management. - Experience in using a HR database. - Previous experience in contract administration. - Confident in IT and systems. - Interest in key issues surrounding International Development.