Job Description

Our client is a specialist law firm covering all aspects of construction, engineering, and commercial property. They are seeking to appoint a Legal Secretary on a 12 month contract - covering mat leave.
As a Secretary reporting to the Directors, your overall responsibility will be to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety, to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Duties / Responsibilities: -

• Receiving inbound telephone calls and transferring/taking messages as appropriate
• Meeting & greeting visitors to the office
• Audio transcription, copy typing and formatting documents
• Production of substantial word and excel documents
• Completion of Court and Land Registry forms
• Producing invoices for clients and dealing with supplier’s invoices
• Dealing with travel arrangements
• Diary management
• Collation and management of information/data from time recording and billing
• Handling post and ordering office supplies and equipment
• General office administration support e.g. photocopying, filing, opening files, archiving, managing incoming post, management of external services (cleaning etc.)
• Delegation to and management of junior staff and trainees
• Ad-hoc duties

Further information: -

• Working days are Monday to Friday 8.30am – 5pm with 1 hour for lunch
• Free parking at the office and easy transport links to Leeds and surrounding areas
• Easy to access office location in North Leeds

Contract length: 12 months

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Experience:

• legal secretary: 1 year (Preferred)
• Secretarial: 1 year (Preferred)

Administrative Duties:

• Scheduling
• Carrying out requests from management as needed
• Answering emails and sorting post
• Answering phone calls and transferring them as necessary
• Greeting and welcoming visitors

Financial Duties:

• Expense reports
• Billing
• Purchasing

Work remotely:

• No

Required Knowledge, Skills, and Abilities

Proven, successful experience working as a Secretary (preferably 4 years+ experience). Experience working in a legal firm would be advantageous, though not essential. Proficient in MS Office, especially Excel, Word and Outlook. Detailed knowledge of track changes in Word and using Adobe Acrobat or similar.