Job Description

Main Duties and Responsibilities:

• Daily Accounts Payable Duties
  • The management of supplier invoices - Posting, Filing and controlling payment
  • The management of supplier queries:
    • Ensuring all supplier queries are addressed and returned within 24 hours
    • Ensuring all Voicemails are logged for reference and returned within 24 hours
    • Ensuring escalated supplier queries are managed and logged
  • Bank reconciliations and supplier payments
  • Supplier account reviews and missing costs analysis
• Supplier invoice coding and entry
  • The management, review and checks of Purchase Orders to supplier invoices
  • The management of supplier invoice differences to POs and following through to resolution
  • Coding and review of invoices
  • Posting of invoices through to the accounting package (Sage 200)
• Filing management
  • Ensuring all supplier invoice folders are correctly labelled with periods, descriptions and Company Logos
  • Ensuring all folders and boxes are archived and logged successfully annually (post audit)
  • Ensuring care is taken with the organisation and presentation of all folders and boxes
  • Ensuring all filing is organised for accessibility and audit
• Supplier statement reconciliation
  • Ensuring all supplier accounts are reconciled monthly and before any payment
  • Ensuring all supplier account payments are reconciled and allocated in line with supplier statements
• Cash and Bank
  • The 'Cash Position' file must be managed throughout the day to reflect balances and any payments approved and setup
  • The Cashbook to be managed throughout the month, reconciled and printed for managers approval (Month End)
  • Ensuring all Bank Statements are printed / saved to folder monthly and kept organised for ease of accessibility
• Ad-hoc responsibilities
  • The management of and timely return of all and any ad-hoc responsibilities assigned to you by your manager
• Audit
  • The management or support and timely return of all audit queries assigned to you by your manager

Required Knowledge, Skills, and Abilities

The Successful Candidate: Skills Working experience of Accounts Department with at least 3 years Experience of Microsoft Office applications (Excel, Word, Outlook etc.) Experience of working within an Accounting Package environment Strong PC Skills - to include as well as MS Office suite, CRM's, Internet and email Personal Attributes Thorough, demonstrates attention to detail Able to communicate well at all levels Able to work on own initiative with minimum supervision Organised and able to identify and prioritise work Supportive and reliable team member Ability to remain motivated by targets and deadlines