Job Description

GENERAL

• Support by managing key tasks within creative projects (e.g. store construction) whilst managing some creative projects end-to-end (e.g. light box roll outs, locator updates).
• Attend multi-discipline project update meeting and where necessary ensure appropriate and detailed minutes are produced.
• For your brand cluster, keep the Project Management Tool (an internal database which tracks all projects undertaken by the department) up to date.
• Create and distribute regular project reports to project stakeholders.
• Assist Senior Creative Operations Managers and Creative Operations Manager on the management of paperwork and processes.
• Liaise with suppliers to obtain cost estimates.
• Collate all documentation required in relation to raising of Appropriation Requests (Capex Budget)
• Raise POs and track these on the brand’s OPEX budget and the PM tool. Liaise with external contractors to track issuing of POs and confirmation of invoices.
• Liaise with finance team on an ongoing basis to track capex and purchase orders. Some chasing of these will be required.
• Log any cost saving initiatives via the same system and in collaboration with procurement.
• With the team, continually seek opportunities and enhancements to improve project schedule delivery timescale, including post audit of prior projects to aid future installations
• You will have the ability to develop excellent collaborative working relationships with all internal and external stakeholders
• Ensure brand equity is always maximized, in conjunction with brand and retailer guidelines

NEW STORE OPENING SUPPORT:

• Some understanding of construction of Counters/ Pop-ups/ Events
• Some knowledge of retailer guidelines
• Help maintain a usable schedule for all phases of the project ensuring all revisions to specification are regularly communicated to appropriate parties
• Create and maintain a suitable change request log
• Assist the team, ensuring that the snagging points are completed and signed off by store/retailer personnel, brand and landlord within 30 days of project completion
• Support the Creative Operations Manager with any project administration tasks

VM SUPPORT:

• Help Prepare preliminary cost estimates and delivery scheduled (VM, Asset creation, fixtures)
• Establish and maintain a usable schedule for all phases of the project
• Track and report weekly on project status
• Help oversee production of locally designed POS
• Create order sheets for product launch with support of PM assistant
• Forecast and manage inventory of all Main Line, Ancillary and POS units (with support of VM Designer)
• With the VM Designer within the cluster, keep store matrixes (light box, VM, assets etc.) up to date

ASSET CREATION (CCH)

• Whilst generally this role will not actively work on asset creation projects, there may be occasions where this role is required to do so.

EVENTS SUPPORT:

• Assist the team with any elements requiring support on events

Required Knowledge, Skills, and Abilities

Strong cross-functional coordination skills 360-creative PM skills Office 365 - Excel and Word capabilities required Global mindset and multicultural understanding Qualification - Prince 2 or relevant PM experience Knowledge of local retailer/ media specs and requirements Understanding of local regulations & standards Production experience Experience managing vendor relationships