Job Description

More specifically, the post holder will be required to undertake the following duties:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person
• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Scan clients records
• Be responsible for ensuring that office is maintained effectively
• Deal with suppliers including utility
• Arrange purchase of new equipment for office
• Review contracts with suppliers
• Review lease agreements, insurance policies (e.g. office and professional indemnity).
• Processing supplier and debtor’s invoices
• Bank reconciliations
• Deal with financial paperwork and filing
• Other duties commensurate with the position of Senior Administrator.

Required Knowledge, Skills, and Abilities

proactive and confident approach to work; be highly organized; self-starter and self-motivated; flexibility to juggle various tasks and commitment to see them through to meet deadlines; ideally educated to degree level or equivalent with 2 years office experience within a similar role; excellent written and verbal communication skills; excellent problem solving and project management skills; good IT skills (MS Office applications - including Word, Excel, PowerPoint and Publisher); honest and reliable.