Job Description

Finance

• To operate Sage 50 Accounts competently and produce monthly P&L and management reports
• To create and run monthly management accounts report
• Issue sales invoices and record
• To administer the process for checking and approving and paying purchase invoices received
• To prepare and present weekly finance meeting for directors
• To make monthly payroll payments
• To maintain budget spreadsheet
• To create Customer Account Statements and send out
• To produce Aged Debtors list and undertake debtor account management
• To manage and keep records for the Bought and Sales Ledgers
• Daily bank reconciliation
• To make online payments and process incoming payments including preparing bank paying in
• To collate required information for Accountant for quarterly management and year end accounts
• Assist with raising monthly rental invoices and maintaining records of shared costs, eg electricity
• VAT return and make quarterly payments

Office Admin

• To look after and record as appropriate the company ISO system and ensure compliance
• To answer incoming phone calls and in future to assist with taking customer orders
• To account manage existing clients and existing database of warm prospects with tele-calls (future)
• To assist with routine office admin tasks as required from time to time (eg covering staff absence)
• Assist with new staff H&S training where applicable
• Managing staff holiday entitlement
• Managing servicing of Intruder Alarm/Fire Alarm/Water/Coffee machines and other such office duties
• Other various office admin tasks as they arise

Qualifications, skills and experience

• Experienced book-keeper, and proficient in the use of Sage 50
• Computer literate with excellent attention to detail
• Time management
• Professional telephone voice and manner

Personal Profile

• Ability to work with minimum supervision and show initiative
• Confident of communicating with all levels of management
• Ability to understand and establish required processes by being methodical and structured

Required Knowledge, Skills, and Abilities