Job Description

The Purchase Ledger Clerk role is responsible for the timely and accurate preparation and loading of all invoices and credit notes onto the ledger, the allocation of all payments and the reconciliation of supplier statements to the ledger.

Reporting to the Purchase Ledger Supervisor and is required to effectively communicate and co-ordinate with, Regional Managers, Accounts Department, senior Company Management, and all other head office departments and personnel.

The Purchase Ledger Clerk will assist the accounts department as required with various ad hoc financial accounting, analytical and reporting tasks. The Purchase Ledger Clerk may also be required to assist other departments with financial and administrative activities from time to time.

Main Responsibilities:

• To arrange for all Invoices/Credit Notes to be appropriately authorised by appropriate signatories within the business.
• To code and accurately post all Invoices/Credit Notes which are appropriately authorised.
• To ensure that all Payments are correctly allocated.
• To ensure that all Purchase Ledger Accounts are reconciled with supplier statements/payments.
• To manage the historic Purchase Ledger – regularly investigating and clearing Debit Balances and other outstanding historic items.
• To post entries on to the Fixed Asset System

Knowledge and Skills required:

· Relevant work experience

· An understanding of the trading accounting process and accounting reconciliation techniques.

· Intermediate Excel and accounts package experience, ideally netsuite and sage 200.

· Accustomed to processing in a high volume environment

· Effective communication skills; verbal, electronic and written.

· Excellent organisational skills with the ability to prioritise tasks and to work to deadlines.

· Ability to achieve targets whilst maintaining accuracy.

· Analytical and problem solving skills.

· Excellent numeracy skills.

· Having a “can do” attitude and a flexible approach to achieving team priorities.

· Willingness to learn and develop

Benefits:

• Bonus scheme
• Private medical/dental insurance
• Company pension
• Employee discounts

Required Knowledge, Skills, and Abilities

• Relevant work experience • An understanding of the trading accounting process and accounting reconciliation techniques. • Intermediate Excel and accounts package experience, ideally netsuite and sage 200. • Accustomed to processing in a high volume environment • Effective communication skills; verbal, electronic and written. • Excellent organisational skills with the ability to prioritise tasks and to work to deadlines. • Ability to achieve targets whilst maintaining accuracy. • Analytical and problem solving skills. • Excellent numeracy skills. • Having a “can do” attitude and a flexible approach to achieving team priorities. • Willingness to learn and develop