Job Description

Our client, a busy freight forwarder is looking for an Accounts Payable Clerk to join their office in Basildon.

To support the accounts department as necessary, make BACS or cheque payments, generating coding and checking invoices, checking and recording statements and dealing with all purchase enquiries – Hours of Work - Monday Friday – 08.30h – 17.30h – 1 hour unpaid Lunch

Job duties and Responsibilities

• Process invoices, reconciling delivery notes to invoices received and purchase orders
• Enter purchase invoices onto the accounting system
• Set up new supplier accounts and maintain existing details within the purchase ledger accounting system
• Monthly reconciliation of supplier statements, follow up missing invoices
• Assist in the preparation of purchase summaries
• Processing BACS payments and preparing cheques
• Handling queries
• Batching high volumes of invoices
• Making Instant payment requests
• Liaising over contra-payments
• Courier invoice reconciliation (DHL, UPS DPD)
• Maintain overhead reconciliation spreadsheets (telecommunications, office stationary, facilities management)
• Production of management information as requested
• Production of management information against agreed KPI’s.
• Make payments for business expense returns
• Raising cheques when necessary
• Maintaining confidentiality of the department and using discretion where necessary

Skills and Qualifications

• The ability to work to monthly deadlines
• Aptitude for IT – conversant with MS Excel, BACS, (Access Financial Management preferable)
• Great interpersonal and communication skills
• Handle high volumes of invoices and data entry
• Self-discipline
• Good team working skills
• Previous experience of purchase ledger

Benefits

• After the successfully completing six months service, you recieved Death in Service – three times your annual salary.
• After one year’s service employees are eligible to join the Private Medical Scheme (application process required).
• After one year’s service company contributions increase for the Scottish Widows Group personal Pension Plan.
• Free car-park with allocated company spaces (first come basis) and an adjacent public highway partly with non-parking restrictions.

Required Knowledge, Skills, and Abilities

• The ability to work to monthly deadlines • Aptitude for IT – conversant with MS Excel, BACS, (Access Financial Management preferable) • Great interpersonal and communication skills • Handle high volumes of invoices and data entry • Self-discipline • Good team working skills • Previous experience of purchase ledger