Job Description

The assistant bid manager supports the business by planning and managing the bid process and delivering tender responses in line with the company’s brand, position and processes.

The assistant bid manager translates win strategies and business objectives into smart, compelling, consistent, customer-focused, error-free documents and presentations, project managing activity through department bid plans and escalating risk to bid leader where required.
Developing a bid strategy

• Evaluating tender documentation to uncover what’s important.
• Undertaking detailed client, project, scope and stakeholder or competitor research to better understand opportunities.

Execution of that strategy

• Creating a strategy execution plan.
• Creating an identity (graphics, tone of voice, look and feel), incorporating additional media or materials, to support that strategy.
• Creating guidance and templates to support that strategy - CV and case study templates or writing style guides.

Manage the process

• Managing the project bid by evaluating tender documents to define client requirements, deliverables, set deadlines and owners - the bid plan.
• Project planning - owning the bid programme, highlighting interdependencies and monitoring/reporting on progress.
• Attending internal progress meetings - bid kick-off/regular progress meetings.
• Attending external meetings - support the bid team through mid-bid, site and progress meetings.
• Engaging in external consultants/SMEs.
• Managing the appropriate dissemination, communication of client tender clarifications and facilitation of appropriate action in response.
• Gathering and issuing any clarifications required to the client.
• Managing inputs and outsourcing to support bid production, including 4D visualisation and external printing.

Write the bid

• Answering plan/storyboard with the team to understand the question or scoring mechanisms and set a clear path for bid team to deliver in line with your strategy.
• Taking a proactive role in the writing of standard content, CVs and project profiles - closing gaps where possible by interviewing/questioning relevant parts of the business.
• Proofreading or copy editing responses to ensure compliant, compelling, benefits-driven copy.

Submit the bid

• Ensuring all required reviews and adjudication/sign-offs are achieved in line with Mace way.
• Taking the lead in the bid programme, ensuring content is fully compliant, quality checked to deliver a bid to deadline.

Post-tender presentations

• Facilitating storyboarding of presentations.
• Creating additional supporting content - printed models, video and large-format printing.

Providing continuous improvement

• Capturing all new content within the bid content library (aftercare).
• Recording and sharing lessons learnt and best practice.

Required Knowledge, Skills, and Abilities

You have a degree qualification or equivalent in a relevant discipline and with professional memberships in APMP or CIM. You have experience specifically focussed on bidding and experience of working in a professional services environment, ideally built environment.