Job Description

Payroll Administrator, Payroll officer to assist the finance team in accurate processing of monthly payroll co-ordination with international offices and liaison with outsourced payroll services providers, eg. ADP

Ensure payroll activities are conducted in accordance with all agreed requirements and all internal information, data and reports required by payroll service providers (ADP) / other overseas providers are provided according to required standards.

Responsibilities

• Ensure that the Payroll data is accurate and maintained in accordance with company processes and procedures.
• Liaising directly with HMRC and third parties (DWP, Audit, 3rd party service providers) with respect to all non-payment related queries
• ensuring payroll service providers provide relevant information for all payment related matters
• Manage suppliers with all payroll related aspects
• Act as the payroll subject matter expert in all compensation, incentive and benefit related projects and administrative procedures alongside colleagues in HR
• Preparation of set up/Communication regarding Pension and Auto Enrolment.
• Administration of access to client flexible benefits scheme to new starters. Additional responsibilities for flexible benefit system annual renewal/systems testing in conjunction with HR and 3rd party provider
• Reporting – Responsibilities include running of Monthly Reports for Finance and Pension
• Net deductions, monitoring of absence recording and reporting to 3rd party flexible benefit providers of changes/monthly reports.
• Financial – Supports the Preparation, reconciliation and input of monthly Payroll Journals/accounting requirements as required by the Finance Department.
• Control the validation and distribution of year end reporting tasks and P60/P11D data submission and validation.
• Administration of season ticket loan requests.
• As a team action those employee queries within the scope of the payroll team responsibilities in a timely and accurate manner.

Requirements:

• Demonstrable experience of administering payroll services/working with an external Payroll provider
• Payroll or accounting qualifications are preferable but not essential .
• Ideally knowledge of external payroll application portals such as ADP Freedom Payroll or HRNet
• Familiarity with current HMRC payroll legislation/procedures
• Demonstrates good issues management/problem solving skills
• Strong communication skills – both verbal and written – the ability to handle communication with all levels of the business up to Executive Management level
• Strong organisational skills, attention to detail and follow through to resolve any outstanding issues
• Microsoft Office experience – intermediate MS Excel (Vlookup/Pivot tables) / MS Word skills are required for data processing.

Required Knowledge, Skills, and Abilities

• Demonstrable experience of administering payroll services/working with an external Payroll provider • Payroll or accounting qualifications are preferable but not essential . • Ideally knowledge of external payroll application portals such as ADP Freedom Payroll or HRNet • Familiarity with current HMRC payroll legislation/procedures • Demonstrates good issues management/problem solving skills • Strong communication skills – both verbal and written – the ability to handle communication with all levels of the business up to Executive Management level • Strong organisational skills, attention to detail and follow through to resolve any outstanding issues • Microsoft Office experience – intermediate M