Job Description

The Role

We are looking for an experienced Accounts Assistant/Purchase Ledger Clerk, preferably with a working knowledge of Pegasus Opera 3, although more importantly, with a background and experience of Purchase Ledger and costings systems.

Duties and Responsibilities

PURCHASE LEDGER:

RAISE PURCHASE ORDERS TO SUPPLIERS PER ENGINEERS’ INSTRUCTIONS

INPUT AND MATCH SUPPLIER INVOICES AGAINST PURCHASE ORDERS ON THE SYSTEM AND INVESTIGATE VARIANCES/QUERIES

UPDATE CONTRACT COSTINGS SPREADSHEETS WITH BOTH PO’S AND SUPPLIER INVOICES.

CHECK STAFF EXPENSES FOR LEGITIMACY, ANALYSE AND PROCESS ON OPERA

RECONCILING CUSTOMER STATEMENTS

COSTINGS:

CHECK CONTRACT COSTING SHEETS AGAINST OPERA AND INVESTIGATE ANY DISCREPANCIES

POST JOB COSTS AT MONTH END AND ENTER TRANSACTIONS INTO ACCOUNTS COSTINGS

OTHER DUTIES:

OPEN NEW CONTRACTS AND SET UP ON THE SYSTEM

UPKEEP OF CUSTOMER TURNOVER REPORT

FILING

ANSWER PHONES

COVERING RECEPTION IF NEEDED

ANY OTHER DUTIES AS REQUIRED BY THE ACCOUNTS SUPERVISOR OR FINANCIAL DIRECTOR

The Package

A competitive salary circa £20k, subject to annual salary reviews and performance-based bonus scheme

Friendly, team orientated, professional office environment.

20 days holiday Jan-Dec plus 1 day for each year served to maximum 26 + public holidays

Private Health Insurance cover after qualifying period

Company contributory pension schem

Required Knowledge, Skills, and Abilities

Previous experience in an accounts office environment Knowledge of Pegasus Opera 3 desirable Experience and understanding of Purchase ledgers Excellent people skills and clear communicator with the ability to form strong internal relationships Computer literate with working knowledge and proficiency in:- Pegasus Opera 3 preferable (or other similar accounting package) Microsoft Office range of programs particularly: Excel, Word and Outlook Enthusiasm, with a flexible approach and willingness to take on extra tasks Ability to handle/process large volumes of purchase orders and invoices Accuracy and attention to detail even under pressure