Job Description

MAIN DUTIES AND ACCOUNTABILITIES

Systems & Processes

• Support Regional and Services Managers in the ongoing delivery of high quality support services, supported by policies, procedures, processes and systems.
• Work in partnership with Central Service Teams and other Regional Administration Managers across Enable Scotland to embed good practice, adopt new ways of working, while striving to improve how the organization operates utilizing real time information.
• Manage external agency / partner relationships in respect to progress reporting.

Facility Management

• Manage all Health & Safety requirements throughout office base(s) in line with organizational policy
• Manage all facility functions, including maintenance and utilities
• Act as lead partner in contract negotiation and management, in line with legal team and contract procedure
• Ensure all sites are presentable, fit for purpose and well utilized by staff and visitors
• Manage disaster recovery and business continuity planning and deployment within each associated site

Finance

• Manage office facility budget, ensuring spend is continuously in line with financial plan and affordability
• Manage local bank account and office petty cash controls and reconciliation process
• Manage Appointee audits process
• Maintain financial support audits on individuals who receive partial and full financial supports
• Ongoing maintenance of individual budgets (ISFs), working with Finance and Services colleagues to ensure that these are “real time”.

Administration Line Management

• Manage, support, mentor and develop administration staff across regions, this consists of 2 region teams covering 3 regions
• Actively conduct support and supervision process (INSPIRE), in line with the organizations People Plan
• Ensure all administrative staff are performing and leading on areas of responsibility appropriately
• Manage and maintain appropriate staffing compliment, ensuring effective and efficient support levels are provided at all times
• Manage staff absence and training in line with organizational policies

General Responsibilities

• Assist the region and organization in meeting organizational objectives
• Know and understand the needs of our organization and customers
• Implement proactive, well-structured initiatives and solutions
• Continually strive to deliver efficiency savings which benefit our business and customers
• Support and develop business development and marketing efforts, in line with business strategies
• Represent ENABLE Scotland at various meetings, conferences, training events and social occasions as the need arises, to promote generally the empowerment of people who have learning disabilities
• Comply with and promote ENABLE Scotland’s policies and maintain the values of the organization at all times
• Undertake training as appropriate to further professional development
• Undertake other duties as determined by the developing nature of the organization

Required Knowledge, Skills, and Abilities