Job Description

The role is to provide a full administration service to the department and is initially on a 12 month Fixed Term Contract with possibility of becoming permanent.
Duties & Responsibilities

• Assist with the administrative elements for the opening of new clients including Client Load-up Forms, Letters of Engagement, Terms of Business and AML
• Finance administration associated with client transactions
• To produce reports and client information from case management system
• Request, prepare and order searches from Registers of Scotland and completing registration forms and LBTT returns
• To efficiently produce accurately typed and formatted documentation including letters, faxes, reports, articles, presentations and specialist forms and documents all in accordance with the Firm's format and policy, including dealing with dictation when required
• To co-ordinate and arrange travel requirements as and when required
• File management and supporting diary management
• Assist in reviewing and improving procedures necessary to ensure smooth running of the department

Required Knowledge, Skills, and Abilities

Previous experience working in a Legal Secretarial/Admin role. Excellent written and verbal communication skills. Ability to build and manage relationships with both internal and external stakeholders. Experience of drafting legal documents. Excellent communication skills, both verbal and written. Organization and prioritization skills and the ability to work to deadlines and manage a varied workload. A professional manner, strong attention to detail. A strong team player who is self-motivated, positive and has a "can do" attitude. Strong Microsoft Office skills. Working knowledge of AML processes would also be considered advantageous.