Job Description

The main purpose of this role will be to provide comprehensive administration support in a number of areas to the projects team.

Duties involved in this role will include:

• Updating, maintaining and retrieving data from internal systems, databases, spreadsheets & documentation
• Collating & distributing various reports relating to HR, H&S, MI and statistics
• Management of the team and wider office diaries & calendars, including coordinating meetings & appointments
• Assisting with the maintenance of project documentation & plans including printing, scanning, copying & data entry
• Attending project-related meetings as required
• Creating, formatting & typing of documents, meeting minutes and correspondence
• Assisting with the production of newsletters
• Answering incoming calls, taking messages & updating systems
• Dealing with various internal contacts within the business
• Electronic and paper filing, indexing, retrieval and archiving
• Basic financial work, including cash handling, banking, and invoicing
• Various other ad hoc administration duties

Required Knowledge, Skills, and Abilities

Extensive previous experience within a Project Administration role - this experience is essential. Excellent organizational skills & attention to detail, with the ability to priorities a varied & busy workload effectively. Complete confidentiality in your work, as much of the information handled will be of a sensitive or confidential nature. Solid IT skills including the use of Word, Excel, Outlook & PowerPoint. Excellent communication skills, both written and verbal with experience of dealing with stakeholders at all levels of business effectively.