Job Description

To effectively undertake and execute the day-to-day task within the Purchase Ledger section of the Company's accounts department covering the broad areas of Invoicing, Payments, Cash Book and Journals / Stock.

Key Tasks

Invoicing

• Checking all Goods Return Notices are logged in the materials register;
• Using IT. to log materials registers;
• Matching of Goods Return Notices to invoices;
• Checking authenticities and validity of signatures with site personnel;
• Coding invoices for journals;
• Inputting journal, purchase order and hire invoices;
• Identifying and managing price and quantity queries;
• Distributing queries internally;
• Actioning returned distribution.

Payments

• Management and administration of supply chain accounts and account terms;
• Creation of payment proposals;
• Generation and distribution of cheques;
• Deletion of void cheques;
• Administration of cheque lists.

Cash Book

• Administration of cash book receipts and payments;
• Assignment of account numbers to cash monies;
• Due diligence in matching of transactions;

• Creation of payment journal;
• Logging and administering of all cash posting details.

Journal / Stock

• Checking of Nominal Ledger balances;
• Selecting of correct type of journal;
• Due diligence with the inputting of creditors / debtors and checking the balance;
• Posting and printing the journal;
• Checking and re-checking journal balances for variance and amending if necessary.

Miscellaneous

• Taking calls confidently and professionally from the supply chain;
• Advising suppliers of our payment procedures;
• Setting up of new supplier accounts;
• Filling in new credit account applications;
• Checking statements to accounts;
• Booking out of payments.

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the role. Job descriptions will be reviewed regularly as part of the Employer/Employee One/One Talks to ensure they are an accurate representation of the post.

Required Knowledge, Skills, and Abilities

Excellent client relationship management skills. Comfortable working within a cross functional/matrix style management structure and liaising with professionals and team-members throughout. Numerate, with good accountancy skills. An ethic of due diligence and attention to detail. Competent IT Skills including Microsoft Office and Windows AX. Problem solving capabilities. Ability to work as part of a team. Ability to work to tight deadlines and negotiate priorities. Desirable Attributes Transferable skills in accountancy (ie. Payroll / Sub-contract payments). Negotiation and communication skills.