Job Description

The overall purpose of the Project Administrator role is to offer project support to the Edinburgh Office’s Project Management team. This will include working closely with the team, gaining involvement in their on-going projects and completing a range of tasks within these projects.

The company has a strong focus on technology and automation of everyday tasks. The Project Management team has the opportunity to influence the tools and automations developed by our IT team to support our daily work.

Project Administrator is the entry-level position for those who wish to develop a career in project management. During the first few months the Project Administrators complete a comprehensive initial training which is designed to ensure they gain the experience and knowledge required to build a strong foundation for their career with the company.

There is a clear career path in place, and Project Administrators have the opportunity to progress and develop towards becoming a Project Manager in the longer term.

In addition to internal training, the project management team have the option of sponsorship through professional qualification with the Association for Project Management (APM).

This is a full-time, permanent position, based in their central Edinburgh office.

Key responsibilities:

A summary of typical duties is as follows, although this may change according to the needs of the business:

• Scope management – preparation of quotes and red flags
• Resource planning - including proactive vendor management to ensure resources are in place
• Project methodology
• Scheduling and monitoring project progress
• Financial management – purchase orders, invoices, monitoring project costs
• Risk management
• Quality management – including translator instructions, translator spot checks, glossary and style guide management, responding to log files

Project Administrators use a range of techniques, tools and technologies to complete these duties, including:

• Review and analysis of source files
• File management
• Setting up jobs in World server
• Setting up jobs in Navision
• Using CMS
• Using CAT tools
• Using proprietory scripts

Required Knowledge, Skills, and Abilities

Minimum of 12 months’ office-based work experience, preferably in a project-orientated environment. A well-established connection with Scotland and a valid work permit. Background from the languages industry, or a keen interest in multilingual communications. Confident with IT and technologies. Committed to developing a career in project management. Organized and able to priorities independently. Excellent problem-solving abilities. Strong attention to detail and commitment to quality. Clear communicator and great at building relationships.