Job Description

• To maintain customer records, mailing lists and record cards
• To maintain records of all promotion attendances, costs, follow up actions and substantiated sales
• To provide reports to Sales Manager as required
• Complete and process all vehicle orders accurately as directed by Sales Manager, in line with sales orders, demonstrations or showroom stock requirements
• Monitor vehicle availability and transit to dealership
• Collate and record all new vehicle delivery information, creating files for new vehicles into stock and maintain digital stock records
• Complete new car sales orders and PDI instructions, ensuring distribution of appropriate documentation to relevant Departments
• Complete pre-delivery administration and arrange registration and Vehicle Excise Licenses for all sold vehicles
• Maintain record of all key numbers by chassis No.
• Timely preparation and accurate completion of all sales invoices
• Create and maintain all Used Car Stock cards, Stock Books
• Provide administrative support to Sales team as required and keeping them informed of customer order status
• Maintain record of all tax renewals for Company Demonstrators to ensure timely renewal
• Create, update and control stocklists, advising the Sales team on stock activity and liaising with the Sales Manager regarding ordering new stock
• Provides accurate, appropriate data for financial reporting
• To claim manufacturers bonuses, campaign or sales bonuses, if appropriate
• Complete monthly stock checks
• Process daily finance reports
• Ensure all vehicle costs are accrued and accurate
• Assistance with any other task as required

In addition we offer first class employee benefits scheme such as:

• Employee discount scheme with 1600 high street/online retailers
• Option to staff savings scheme
• Cycle to work scheme
• Excellent discounts on new and used car purchases
• Company pension
• 30 days annual leave which increases with length of service
• Training/Career development
• Family days out
• Life assurance
• Staff Intro referral scheme

Required Knowledge, Skills, and Abilities

Excellent communication skills. Previous experience as a sales administrator within the motor industry. Problem solving and decision making skills. Influencing and negotiation skills. Committed to providing high quality work. Ability to work to deadlines. PC literate.