Job Description

• To act as the first point of contact for all HR related queries within the School, providing detailed advice and guidance on HR processes and procedures, using judgment and creativity to suggest the most appropriate course of action where appropriate, contributing to the resolution of more complex issues
• To lead on the recruitment process within the School including entries via Kenexa, and the creation and maintenance of posts on the HR system (Core) under the guidance of the School Manager
• To provide proactive administrative support for all locally-managed aspects of staff recruitment including casual staff
• To provide a local point of contact between the School and HR teams in both the College of Physical Sciences and Engineering and the University’s central HR department
• To maintain and develop appropriate communication links with the University’s Schools / Departments including the College HR Team and Central HR as well as outside bodies as required
• To facilitate effective communication across the School, acting as the main contact for the dissemination of HR and Equality and Diversity information
• To coordinate the induction of new staff, and arrange for the provision of office space, equipment, and network/telephone access
• To proactively support all UKVI and visa requirements for staff and visitors
• To support the building and management of the School’s academic workload model
• To take a lead on absence management within the School, including recording staff absence on Core and assisting line managers in making Occupational Health referrals at the appropriate point in time.
• To support the management of all open-ended and fixed-term contracts within the School, ensuring the completion of performance development reviews, probation and contract review meetings and undertaking any necessary administrative duties associated with resignations, retirements, contract terminations, flexible working requests, maternity/ paternity/ parental/ adoption/ special leave, regarding, promotions and disciplinary procedures
• To support line managers in carrying out their responsibilities
• To update School human resources policies when required
• To provide administrative support to the School’s Athena Swan Self-Assessment Panel and all aspects of the Athena Swan application process
• To be a source of local support to School staff on HR processes, and contribute to University and College HR initiatives as required
• To undertake a variety of administrative duties to support the School and support any relevant committees or working groups that the School may establish
• To assist the School Manager in maintaining the Schools establishment model in line with College and University requirements
• To undertake and assist in the review of administrative processes and procedures and advise the School Manager on options for improvement and the subsequent implementation and review of new procedures and systems
• To prepare standard reports, and compile/analyze data for management information purposes as required from the HR Database and Business Objects

Other Duties

• To undertake continuous professional development including as part of the wider College and University HR communities and attending relevant training and information sessions
• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
• Abide by University policies on Health and Safety, Equality and Diversity, Data Protection and University Financial policies
• Perform other duties occasionally which are not included above, but which will be consistent with the role.

It is Cardiff University's policy to use the person specification as a key tool for shortlisting. Candidates should evidence that they meet ALL of the Essential Criteria as well as, where relevant, the Desirable. Meeting all of the Essential Criteria does not guarantee you an interview however, as there may be other applicants who have demonstrated that they meet some or all of the desirable criteria, or that they meet the criteria to a greater depth and/or relevance.

As part of the application process you are asked to provide this evidence via a Supporting Statement. Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below. Your application will be considered based on the information you provide under each criteria.

Required Knowledge, Skills, and Abilities

Educated to A level standard or an equivalent qualification/work related experience. Substantial experience of working in an administrative role. Specialist knowledge of HR administrative systems and processes, as well as the appropriate IT systems to support these. Ability to set up standard office systems and procedures and proactively make improvements as appropriate. Evidence of ability to communicate specialist and complex information which needs careful explanation or interpretation orally and in writing to a range of customers with varying levels of understanding. Proven ability to advise and influence key stakeholders. Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered. Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work.. Evidence of ability to solve problems using initiative and creativity; identify and propose practical solutions and to resolve problems where there are a range of potential options available. Evidence of ability to analyze processes and procedures, and advise on improvements. Degree or an equivalent qualification or equivalent work related experience. A willingness to undertake further training and development. Experience of working in a Higher Education environment. Fluency in Welsh, written and oral.