Job Description

The Purchasing Assistant will be responsible for assisting the Procurement Department in placing purchase orders as well as assisting the Accounts Department in reconciling Goods Received Notes (GRN) with invoices.

• Assist in setting up purchase orders using the Company’s approved formats.
• Chasing up suppliers for the necessary details and arranging for suppliers to be set up on the Company account system.
• Scanning and saving procurement document on the Company´s database.
• Assist in reviewing invoices and reconciling invoices with GRN.
• Taking stock of stationery and other office essentials, liaising with the various departments and raising requisitions for items that require replenishing.
• Reporting on received enquiries and updating templates to enable price comparisons.
• Support the Commercial Department in collating records for weekly Plant and Labor returns.
• Assist with other relevant procurement and commercial duties as required from time to time
• Assist in preparing invoices for payment.
• Process Purchase Orders and send to Suppliers.
• Responsible for conversion of Purchase Requisitions to Purchase Orders.
• Filing and maintenance of Purchase Orders to ensure traceable and auditable.
• Ensure health and safety procedures and compliance is adhered to at all times.

Required Knowledge, Skills, and Abilities