The Office Manager will be responsible for organizing and managing the office systems, providing administrative support whilst being responsible for the organizational financial processes. This role will also oversee the administration (including financial) of a European funded project.
Maintaining an efficient book-keeping system dealing with all income and expenditure of the Organization. Preparing and issuing invoices, processing accounts for payment, producing monthly financial summaries, bank reconciliations etc. Liaising with Treasurer and National Director on financial matters. Dealing with all queries regarding invoices etc. Assisting in preparation of budgets.
Experience of using Sage accountancy systems.
Controlling stationery stock and ordering materials
Ensuring payment of monthly salaries on 30th of the month (calculated by accountants) and payment of income tax and national insurance to HM Revenue & Customs each month. Maintaining adequate records and ensuring that all necessary financial returns are completed.
Completion of Charity Commission Annual Returns in conjunction with National Director.
Maintaining a CRM system.
Providing secretarial duties to support the work of senor staff ie general correspondence, reports, fundraising bids, preparation and distribution of minutes and agendas for the various committees.
Answering telephone, dealing with queries on a wide variety of subjects
To promote and support projects/initiatives identified by Boys and Girls Clubs of Wales
CORPORATE:
To participate actively in supporting the principles and practice of equality of opportunity as laid down in the Organization’s Equality Policy.
To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions and to comply with all health and safety legislation as appropriate.
As a term of your employment you may be required to undertake such other duties and/or times of work as may reasonably be required of you, commensurate with your grade or general level of responsibility within the Organization.
Benefits:
Work from home
Schedule:
Monday to Friday
Weekends
Education:
Diploma of Higher Education (Preferred)
Work remotely:
Temporarily due to COVID-19
Required Knowledge, Skills, and Abilities
Hold a recognized accountancy qualification. Experience of undertaking financial and administration role. Experience of using Sage accountancy software. Experience of working with other agencies including statutory sector youth service. Experience of reporting on European funded projects.