Job Description

Key Tasks

Payroll

• Process the payroll for 4 companies on Sage Payroll including setting up new pay codes, sending payslips etc
• Correct treatment of sick pay, maternity pay, paternity pay etc
• Make necessary deductions to payroll and pay to relevant 3rd party
• Administer company pension scheme
• Add new starters, process leavers
• Run year end payroll process

Accounts Payable

• Post overhead invoices to Sage and code correctly, get approved
• Reconcile supplier and subcontractor statements and resolve queries and follow up on any disputed items
• Answer supplier queries via telephone and e-mail
• Weekly supplier payment run - raise payments as requested
• Post overhead invoices to Sage and code correctly, get approved
• Update weekly cash flow report with current aged creditor balances
• Set up and maintain supplier accounts taking account of Construction Industry scheme (CIS) rules
• Monthly CIS return to HMRC

Bank

• Post bank transactions daily to Sage and reconcile to bank statement

Customer Invoices

• Raise invoices to customers as requested by commercial team and update necessary spreadsheets and systems
• Check VAT status of invoices is correct / liaise with financial controller
• Undertake credit control functions; checking suppliers have received a copy of our invoice, chasing for payment etc

Other

• Post credit card costs to job costing system

Required Knowledge, Skills, and Abilities

Has previously managed payroll in a 'sole charge’ capacity Experience managing supplier ledgers CIS experience We use Sage accounts and Sage payroll so experience of these would be beneficial Intermediate Excel skills Needs to be well organised and adaptable Good communication skills Ability to multitask Takes responsibility for their own work and reliable