Job Description

You will be given the opportunity to work closely with management and leading stakeholders in this exciting charity to ensure every child and young person with a disability in and around Bristol has access to play, friendship and exercise and work towards building a world class permanent leisure facility in Bristol that will support them 364 days a year.

The Executive Assistant role has a number of key activities:

• To provide support to the CEO/COO in delivering company overall strategic objectives.
• To provide administrative services including diary management, planning events, organizing travel, correspondence and prioritizing emails for the CEO/COO.
• To provide administrative support in the delivery of assignments and initiatives.
• To ensure all correspondence and relevant materials are produced in a timely and accurate manner.
• To coordinate and prepare reports and documentation for the Board of Trustees meetings and other meetings with outside partners.
• To coordinate, attend and take minutes for meetings.
• To conduct research, analyze the results and produce reports on research
• To provide administrative support to the CEO/COO in implementing organizational projects and fundraising events.
• To provide administrative support to the CEO/COO in the leadership, management and HR for the organization.

Benefits:

• Casual dress

Schedule:

• Holidays
• Overtime
• Weekends

Experience:

• Executive Assistant: 1 year (Required)

Work remotely:

• Temporarily due to COVID-19

Required Knowledge, Skills, and Abilities

A degree-level education, or another relevant qualification. Experience of providing secretarial and administrative support for Senior Executives. The skill to work independently and to take initiative. The ability to multi-task and be comfortable with changing priorities. Excellent communication and organizational skills. Highly proficient computer skills and a confident technology user overall. Strong analytical capabilities. Able to work under pressure and to deadlines. Positive, ‘can-do’ attitude. Ability to work in a diverse team. Be highly organized. Ability to produce minutes of meetings and draft / edit written documents and correspondence independently. Ability to retrieve information from relevant sources through research. Ability to handle confidential and sensitive material. The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs.