Job Description

Our client is a well-established law firm with multiple offices.

They are looking for a Support Assistant to join their conveyancing team based in Minehead.

Key tasks (but not limited exclusively to, and dependent upon the Sector/Department)

• Attending all service users and professionals, whether in person, on the telephone or by email in a polite, efficient and professional manner at all times.
• Taking accurate messages and ensuring they are passed to the appropriate department/Staff member without delay.
• Use a variety of software packages including Microsoft Word, Outlook, PowerPoint, Excel and company case management systems to produce correspondence, documents, presentations, records, spread sheets and databases.
• Creating and/or maintaining office systems as required.
• Diary management, together with booking appointments/meetings. Also to assist in booking training courses etc.
• Attend meetings where necessary and assist in note taking/minutes etc.
• Manage and maintain all internal systems as well as billing clients and completion statements
• Creation, photocopying and printing of documents.
• SDLT on-line and Land Registry
• Liaise with staff, offices and external organizations as required to maintain efficient services.
• Assisting colleagues as own duties allow and, in particular, holiday/sickness cover
• Participation in marketing activities, whether on a firm-wide, departmental or office basis.
• Provide general support within the team/office/firm as required.
• Ensure compliance with Lexcel/CQS standards at all times.
• Adhere to the Equality and Diversity Policies of the firm at all times.

Schedule:

• Monday to Friday

Work remotely:

• No

Required Knowledge, Skills, and Abilities

Secretaries/Assistants provide both clerical and administrative support to fee earners, either as part of a team or individually. The role plays a vital part in the administration and smooth running of the business. Secretaries/Assistants are involved with the coordination and implementation of office procedures and may be responsible for specific tasks or projects and, in some cases, oversee and supervise junior staff.