Job Description

• Effective use of the company ERP system to process shipments notified for despatch to ensure customer orders are delivered on time.
• To produce and issue all relevant shipping documentation (including freight forwarder/shipper Cargo Shipping Instructions) and ensure all check procedures are completed prior to release.
• To liaise with the relevant freight forwarder/shipper, to ensure that the Cargo Shipping Instructions are strictly adhered to; that customs entries, raised on our behalf, are correct and checked before shipment; ensuring that copy entries, together with relevant departure messages are received and checked, prior to filing.
• Obtaining Bills of Lading, Air Waybills, Certificates of Shipment and Proofs of Delivery from the from the freight forwarder, enabling zero-rating of goods for HMRC VAT compliance.
• Ensure all imports and exports strictly adhere to company procedures and review and update when required.
• To participate in regular Export compliance audits.
• Clear imports of purchased parts in a timely manner and other items in accordance with Customs relief procedures
• Liaise with sales, finance and compliance manager to ensure that all documentation requirements are correct and are up to date
• Interface with Couriers, Freight Forwarders, BIS, HMRC
• Ascertain correct IFS & HS codes for Goods
• Provide shipping quotes to internal staff

Required Knowledge, Skills, and Abilities

QUALIFICATIONS: NVQ/Certificate or Professional Training in Import/Export or Customs Procedures EXPERIENCE REQUIRED FOR THE ROLE: Previous shipping and/or freight forwarding experience to enable the identification of suitable routings for goods Working knowledge of the documentation requirements associated with the shipping of goods including Export controls (Incoterms, ITAR and EAR) Working knowledge of the documentation requirements associated with the compliance to letters of credit Use of ERP systems Use of Import/Export software or Customs Reporting systems Working knowledge of import management and associated duty regimes Knowledge of packing standards relevant to goods to be dispatched and method of transport and INCOTERMS Knowledge of Packing, Handling and Despatch of Dangerous Goods Knowledge of Aviation Security Awareness