Job Description

Working with the Purchase Ledger Supervisor, you'll look after all aspects of your allocated section of the purchase ledger accounts. This is a part-time role working 20 hours a week on a 12 month Fixed Term Contract to cover maternity.

You'll be matching, posting and paying all invoices with in your section. Your section will include; stock suppliers, non-stock suppliers and retailers. You'll be great at maintaining accuracy and efficiency, ensuring all creditor balances are fairly stated.

You will also produce monthly supplier statement reconciliations to ensure all creditor balances are accurately stated and all invoices are being posted in a timely manner.

• Registering and inputting non-stock and stock invoices onto the Dynamics system for a selection of suppliers as directed by the Purchase Ledger Supervisor
• Matching all stock and non-stock invoices to purchase orders or goods received notes as appropriate, and solving invoice or supplier queries
• Registering and posting all approved retailer invoices (where relevant) and journal the invoices into the retailer contra account ready for deduction by the Customer
• Generating weekly/monthly supplier payments and matching those payments to invoices on the suppliers’ accounts.
• Reconciling the monthly supplier balances to statements received for all major suppliers (particularly large raw material and packaging suppliers)
• Assisting other members of the purchase ledger with their workload
• Posting supplier invoices for other group companies and carrying out all administration required of the role
• Assisting the Finance Apprentice with managing the monthly Commercial PO and invoicing reconciliation process by logging POs, invoices and liaising with the Commercial team to ensure invoices are signed off in accordance with procedures
• Assisting in the preparation of purchase ledger related information for the year-end audit file and responding to auditor queries during the audit visit
• Ensuring all company purchase ledger processes are complied with and implement process improvements where required and possible
• Assisting in the daily post rota to open, sort and distribute the post for the Shared Services department
• Responding to purchasing queries raised by site teams and action or redirect as appropriate

Required Knowledge, Skills, and Abilities