Job Description

• Manage 4-5 AP assistants.
• Introduce PO system.
• Document, review, streamline and standardize processes across two historically-separate teams.
• Improve controls, reporting and analysis.
• Switch to paperless office in Jersey. Reduce ad-hoc payments.
• Reports to: Financial Controller

Key Responsibilities/Main Duties:

• Manage 4-5 AP assistants (2-3 in UK, 2 in Jersey).
• Introduce a PO system across the group (and take responsibility of the GRNI account).
• Document, review, challenge, streamline and standardize AP processes across the group so as to move towards ‘One Liberation’ best practice.
• Managing supplier accounts, including statement reconciliations
• KPI reporting – team productivity, aged balances, open entries, issues and disputes, statement rec position
• Strengthening system controls around bank and payee detail changes, setting up of new suppliers etc.
• Liaising with and resolving supplier and internal stakeholder queries with regards to supplier accounts
• Assisting in monthly reconciliation and month end close of Accounts Payable Ledger
• Generating, consolidating, reviewing and submitting weekly / fortnightly payments runs
• Responsible for accurate VAT coding of invoices
• Key auditor contact for all invoicing and AP queries
• Payment forecasting for cash flow purposes
• Working with Commercial Director and Financial Controller to maximize cash
• Working with credit insurers as the need arises
• Inputting, coding and processing supplier invoices
• Ensure good customer service is delivered at all times
• Administrations tasks as required by your manager

Required Knowledge, Skills, and Abilities

Experience of challenging status quo and delivering process improvement. Collaborative team player with the ability to work on own initiative. Positive can do attitude towards new tasks and processes at hand. Previous experience managing an accounts payable team, ideally at least partly remotely. Good all-round financial knowledge, not just within AP team. Must understand debits & credits. Be used to dealing with large volume workloads and be able to work to deadlines. Strong Excel skills (vlookups, sumifs, pivot tables etc.). Must be comfortable with manipulating large amounts of data, building efficient reports, and in training team how to do so. An ability to communicate effectively and build strong working relationships with both team members and internal stakeholders. Good knowledge of Outlook, creating rules and managing invoice tracking within email-based AP system. Be accurate and organized with good attention to detail. Experience with Microsoft Dynamics NAV is desirable but not essential. Regular travel to Jersey and potentially Guernsey.