Job Description

Support the finance department processing payments, invoicing clients, VAT returns, providing reports and reviewing and reconciling accounts utilizing SAGE.

The purpose of Accounts and Payroll Assistant is to provide support for the company’s finance department to include reviewing and reconciling accounts, processing payments to suppliers and invoices to clients and providing up to date reports to the Director in an efficient manner.

Responsibilities:

• Preparing financial documents such as invoices, bills, and accounts payable and receivable
• Covering payroll
• Completing financial reports on a regular basis and providing information to the Director
• Completing bank reconciliations
• Managing company ledgers
• Processing business expenses
• Coordinating internal and external audits
• Verifying balances in account books and rectifying discrepancies
• Verifying bank deposits
• Managing day-to-day transactions
• Posting daily receipts
• Completing the year-end analysis
• Reporting on debtors and creditors
• Handling accruals and prepayments
• Managing monthly budgeting tasks
• Encoding accounting entries for data processing
• Sorting financial documents and posting them to the proper accounts
• Reviewing computer reports for accuracy and meticulously tracing errors back to their source
• Resolving errors in financial reports and correcting faulty reporting methods
• Print emails and sort between purchase and debtors ledgers
• Complete cash flow and email to Director
• Input receipts on SAGE
• Input payments on SAGE
• Reconcile bank account on SAGE, print and file documents
• Input supplier invoices onto SAGE and process payment
• Debt collecting
• Back up sage
• Update ledgers on sage
• Update weekly invoice report and email to Director
• Input payroll info into sheets on budget report
• Input expenses onto sage and pay
• Input school invoices on sage from Allocate report (Thursday)
• Recheck invoices and email to schools (Friday)
• Send cheques to the bank
• Update turnover report
• Update budget report
• Email all month end reports to Director
• VAT return

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Work remotely:

• No

Required Knowledge, Skills, and Abilities

Data Entry; Proficiency with Microsoft Office Suite; Excellent Skills With Microsoft Office; Payroll Experience; Experience in Balance Sheet Account Preparation; Detail Oriented; Organized; Timely; Competent IT Skills; Competent with SAGE; Strong Written and Oral Communication Skills.