Job Description

Receipting and stock transfers

• Ensure adequate paperwork is received with any incoming stock and ensure this is correctly receipted into the NetSuite system with the correct purchase price.
• Ensure all stock is booked in and out in the correct period and on the correct date.
• Aid the warehouse managers in ensuring stock integrity and incoming and outbound stock is booked in and out correctly.
• Responsibility of accurate purchase prices within the system and checking our inventory valuation is accurate.
• Help the commercial team to maintain an accurate fuel terminal log, query any discrepancies and book in fuel collected using the BOL/POD.
• Accurately receipt stock into the correct location and bin.
• Create transfers for the relevant stock movements between truck, tank and depot.
• Create and build works orders accurately and correctly within the NetSuite system.
• Create returns to enable the AR team to raise credit notes.
• Liaise with drivers and transport team to book stock in and out of vehicles to the correct fuel pot which in turn allows the system to automatically fulfil sales orders ready for invoicing.
• Raise cash sales and cover depot kiosk duties.

Month End

• Liaise with the accounts payable team in regards to any query invoices or inaccuracies in stock
• Reconcile each vehicle and location to ensure the stock held within the system correctly reflects the balance in Metron view/tanks and the trucks.
• Manage the pump at Junction 26 and ensure fuel levels are accurate.
• Assist the warehouse managers in conducting a rolling stock take and make any necessary adjustments needed to each depot and each bin.
• Create necessary stock provisions for any potential write offs/adjustments.
• Check there are no bin mis-matches within the system and stock has all been put away in the correct location and bin.
• Reconcile third party stock location and investigate any discrepancies, resolving these with the necessary department.
• Report on inventory performance and create inventory valuations.
• Create inventory counts and make any adjustments necessary.

Purchasing

• Purchase the business’ packaged stock and ensure that adequate levels of stock are maintained.
• Check and manage pick locations for low or negative stock.
• Liaise with the warehouse managers on shipping dates and deliveries
• Raise purchase orders for bulk stock collected from fuel terminals and liaise with the commercial team on third party deliveries.
• Provide BOL, POD’s and loading information to the AR team so they can accurately invoice.

Required Knowledge, Skills, and Abilities

Experience in stock control Must be happy working in a warehouse environment Analytical mindset - ability to check, find and resolve a problem. Knowledge of financial GL impact and double entry essential Written and oral communication skills Competent in Microsoft Office products including Excel Strong organisational skills Attention to detail Drive, determination and ownership of role. Product knowledge not necessary as full training will be provided Must have full UK Driving license as travel to other depots may be required Calm, confident manner to handle potentially uncomfortable conversations