Job Description

• Supervise and ensure day-to-day accounting operations and financial management functions are performed in compliance with internal and client’s policies and procedures;
• Ensure funds’ availability and verify that all procurement and Grants-Under-Contract actions are compliant with internal and client’s financial management guidelines;
• Ensure that all accounting data is updated, reconciled and fully supported with backup documents;
• Ensure timely processing of staff payroll, allowances and other reimbursements;
• Oversee financial and administrative functions of the execution of grants to all local IPs;
• Monitor program and operational forecasting, establish and maintain cash controls to ensure supply of adequate funds;
• Manage the project’s Accountant, ensuring s/he stays on task with assigned deliverables, build the capacity of the Accountant and conduct h/her performance review;
• Oversee the preparation of budgets, monitor, review and revise as required;
• Prepare Budget vs. Actual analysis and report variances to Deputy Chief of Party;
• Meet financial reporting requirements, ensuring that all financial reports are submitted on or before deadline;
• Produce segregated finance records such as expenses for specific locations or grants, as needed;
• Ensure accurate and smooth month and year-end closing and reporting within agreed schedules;
• Provide financial status of project expenses and budget information as requested;
• Ensure compliance with local laws, particularly on withholding taxes;
• Ensure timely deposit of withholding taxes and reporting to Federal Inland Revenue Services (FIRS);
• Alert potential non-compliance financial issues to the Deputy Chief of Party;
• Coordinate with Grants Manager to establish proper controls for grants management;
• Establish procedures and forms for requesting and issuance of advances for program needs; and
• Ensure and routinely test for maintenance of audit-ready documentation.

Required Knowledge, Skills, and Abilities

Bachelor’s degree is required, a master’s degree is preferred; At least six (6) years of general work experience and four (4) years of specific experience related to this position is required; Extensive experience with computerized accounting systems; Competent in all Microsoft Office applications, in-depth knowledge of Excel; Experience with U.S. Government administrative compliance preferred, experience with USAID strongly preferred; Exposure working with international operations; Ability to work with and achieve results with a diverse group of personnel; Strong organizational and managerial skills; Fluency in spoken and written English is highly desired; and Fluency in French is required.