Job Description

• To provide comprehensive HR and Business Administration support to all departments of the company.
• To ensure a high quality HR service and administration service is delivered to all areas of the business. The role will cover several sites but predominately based in the Head Office (Central London).
• A good understanding of Chinese culture and management style would be a bonus

What You'll be Doing Each Day:

• Providing transactional processing and administration for all main HR processes across the breadth of the employee lifecycle:
   
  • Issuing offers, pre-employment checks, on-boarding, probation letters;
  • Performance management, absence management, salary and other reward reviews, secondments and maternity/paternity leave;
  • Supporting training and development by maintaining administrative systems for the appraisal process, collecting and recording training needs, identifying and organising internal and external training; and,
  • Arranging exit interviews, issuing references and producing leaver documentation.
  • Assisting with Disciplinary & Grievance process when required.
• Recruitment support to the business, publishing vacancies through selected channels, arranging and attending interviews, assessment centres and other recruitment events, scheduling psychometric assessments and management of recruitment notes.
• Assisting with management of payroll including data collation and input and dealing with queries.
• Administering all areas of pension auto enrolment process.
• Manage occupational health process including annual wellbeing medicals & communications.
• Updating and maintaining employee information on the Company HR System and other filing systems
• Investigate, collate and analyse a range of data from a range of sources; prepare reports and briefs to assist the wider HR Team.
• Dealing with general company enquiries by email, in person and on the telephone.
• Any other HR / Business Administration services as and when required.
• Dealing with government PR and external reception
• To ensure documents for changes in company structure and/or appointments are documented and together with Annual Returns are lodged with Companies House in a timely manner
• Managing any threat of court action and/or potential dispute with Dealers, all aspects of employment law as required
• Filing signed agreements and Archiving as required
• Liaise with external legal advisors as required

Required Knowledge, Skills, and Abilities

Experience of using a HR database. Strong communication skills, able to interact professionally and credibly with candidates, internal clients and recruitment suppliers. CIPD Qualified (or working towards) Good attention to detail and organisation skills. Ability to deal with confidential and sensitive information. Enjoys and is able to work as part of a small team. Flexible approach to work. Uses judgement to know when to ask for help and guidance. Uses own initiative and can work independently. Proficient use of all Microsoft programmes, Advanced Excel including data manipulation. Builds appropriate professional, friendly and accessible relationships with employees and line managers. Resilient and able to work in complex and developing organisational environment. Appreciates and understands the need with confidentiality in dealing with all HR and training issues. Logical and systematic thinker who enjoys working and managing detailed data. An ability to manage conflicting requests or concurrent multiple projects. Previous experience of liaising with external legal advisor or company secretary