Job Description

Key tasks include:

Ensure compliance with existing contracts and negotiate new contracts with landlords and agents;

Allocate space within buildings efficiently to meet needs of the business;

The Office Manager will be responsible for administration of the facilities within the company - Key tasks include:

Carry out facilities management-related tasks for the company

Develop, review, and improve administrative systems, policies, and procedures;

Ensure office is stocked with necessary supplies and all equipment is working and properly maintained, arrange regular testing for electrical equipment and safety devices

Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, parties and training sessions

Overseeing special projects and tracking progress towards company goals.

The Office Manager oversees general administrative systems, such as data entry and record management. Key tasks include:

Manage online and paper filing systems and ensure data protection laws, such as GDPR, are being adhered to in relation to the storage of data.

Act as a Super User for SAP B1, overseeing the administrative staff who use SAP and ensuring they comply with processes for data entry, offering training and support in SAP where necessary

Work with IT to ensure business reports generated from the data records in SAP are full and correct.

The Office Manager assists the MD with HR issues. Key tasks include:

Review and update HR policies and ensure they are observed;

Assist with HR and associated staff appraisals and training;

Oversee the recruitment of new staff, ensuring that requirements for training and induction are complied with;

Ensure adequate staff levels to cover for absences and peaks in workload

Promote staff development and training;

Implement and promote equality and diversity policy.

Required Knowledge, Skills, and Abilities

Degree in business administration or equivalent practical experience within the workplace REQUIRED EXPERIENCE AND SKILLS The successful candidate must have: 3+ years of experience in a related role; Exceptional leadership and time, task, and resource management skills; Strong problem solving, critical thinking, coaching and interpersonal skills; Proficiency with computers, especially MS Office; Ability to plan for and keep track of multiple projects and deadlines; PREFERRED EXPERIENCE AND SKILLS Experience in using SAP B1 and generating reports from it Experience in HR process and procedures An understanding of GDPR requirements; Superb opportunity to join an excellent business with great long term career security / prospects. First Recruitment Services is acting as an employment agency on behalf of this vacancy