Job Description

This position is running the company accounts & PA to the managing director. The working days are 3 half days per week (to grow in stages to 5 half days & later full time).

Duties are as follows:

• Company bookkeeping & related administration, including bank payments on behalf of MD
• Supervision of technicians’ certificates validation & expiry dates
• Check & validate sub-contractor’s invoices. Ensure corrections are made & invoices re-submitted when required
• Manage all utility bills, direct debits & source cost effective options
• Prepare VAT returns & tax returns
• Prepare weekly cash flow forecasts
• Draft sales invoices for approval, followed by submission of approved invoices to the clients
• Request job information weekly, notify sales of jobs to be invoiced weekly, submit statements of overdue invoices monthly (Also check what works have been completed during the weekend)
• Processing & renewal of company certificates (Carbon Trust, Insurance, Achilles, etc.)
• Supporting tender processes (if required)
• Chase up sales for PO’s
• Check invoices from suppliers and contractors (confirm & compare with Purchasing & logistics manager)
• Validate payments on Xero
• Raise & send remittance advice from Xero for all payments of invoices
• Make bank payments on Wednesday and Friday
• Make the list of debt collection along with the sales team & chase up overdue invoices
• International invoicing, Customs & export taxes (on rare occasion)
• Assisting the MD with PA roles to include diary management, meetings, documentation control, assisting with presentations & updating documents & marketing procedures and assisting MD with Business Development.
• Also there will be a small amount of social media updating on LinkedIN, the company website & Face Book / Instagram

Experience in financial administration is a requirement with experience & knowledge in VAT returns, also experience with Xero is essential. The candidate needs to be dynamic, forward thinking & a problem solver that takes initiative. There is good scope for growth so I am looking for someone who is ambitious. Please do NOT apply if you are not well experienced with Xero as you will not be considered.

Benefits:

• On-site parking
• Bonus scheme
• Flexible working hours
• Casual dress

Job Types: Part-time, Permanent

Salary: £12.00 /hour

Experience:

• bookkeeping: 3 years (Required)
• VAT & cash flow forecasts: 1 year (Required)
• Xero: 3 years (Required)
• Personal Assistant: 1 year (Preferred)

Required Knowledge, Skills, and Abilities