Job Description

Responsibilities:

• Communicate with Chinese CEO and local colleagues
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors
• Verification of customer payments and refund
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
• Establish and monitor procedures for record keeping
• Ensure security, integrity and confidentiality of data
• Other duties as assigned

Qualifications:

• Chinese mother tongue
• Master's degree preferred
• Experience in office management (start-up experience is a plus)
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Computer skills and knowledge of office software packages

Job Type: Full-time

Salary: £45,000.00 to £55,000.00 /year

Experience:

• Bookkeeping: 1 year (Preferred)
• Office Assistant: 3 years (Required)

Language:

• Chinese, English (Required)

Required Knowledge, Skills, and Abilities

• Chinese mother tongue • Master's degree preferred • Experience in office management (start-up experience is a plus) • Knowledge of office management responsibilities, systems and procedures • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong organizational and planning skills • Knowledge of accounting, data and administrative management practices and procedures • Knowledge of clerical practices and procedures • Computer skills and knowledge of office software packages