Job Description

As an ICSA-qualified Company Secretarial Manager, key responsibilities will include:

Administration:

• Responsibility for a portfolio of clients (including complex and crown jewel clients)
• Act as an Alternate Director of team client companies
• Act as a 'B' Authorised Signatory
• Liaise with team clients
• Delegate tasks as appropriate for own clients to team
• Comprehensive knowledge of the differing requirements/ processes for high risk clients
• Review of financial statements for team clients - as appropriate
• Liaising with all intermediaries and external agents such as new business introducers, legal advisors, auditors and the JFSC in respect of team clients

Managerial:

• Manage a team of administrators
• Monitor the team's performance, attendance and development
• Manage the workflow of the team
• Review all incoming and outgoing mail of the team
• Review and authorise all out going correspondence (any media) of the team
• Responsibility for the financial management of the team
• Responsibility for ensuring that team accounting deadlines and review deadlines are met
• Ensure team adherence to internal company procedures
• Development/enhancement of team specific procedures
• Attend executive board meetings
• Attend management meetings
• Conduct appraisals for team
• Assist with Recruitment interviews
• Involvement in disciplinary or under-performance procedures
• Report and escalate any issues - as appropriate
• Review development plans for teams

Minutes & Board Packs:

• Drafting minutes and resolutions
• Delegating and reviewing minutes drafted by team
• Finalising of minutes and arranging for the signing of them
• Producing draft agenda
• Producing reports - delegating as appropriate
• Collating information - delegating as appropriate
• Circulating - delegating as appropriate

Billings:

• Analyse WIP for own and team clients
• Prepare BCF (billing control forms) and WIP (work in process reports) for team
• Send out invoices to clients
• Settling invoices
• Monitor and manage aged debts for team

Required Knowledge, Skills, and Abilities