Job Description

Some of the main duties include:

1. To deal with general enquiries and signposting to relevant Department of Human Resources members.
2. Support the more senior HR team by providing a full recruitment service to the College from preparing draft adverts and recruitment packs for approval through to carrying out of the appropriate vetting checks.
3. To arrange assessment centres and interview dates to support the recruitment process.  To attend and support assessment centres to assist where necessary.
4. Preparation of offer letters, contracts of employment and other documents using standard letters.
5. Production and follow up of probation and appraisal (performance development and review) documentation to ensure these processes are carried out within the required timescales
6. Creation of documentation associated with changes in staff contracts once approval has been received.
7. Ensuring the human resources system (HR.Net) is up to date for all new starters, changes, leavers etc.
8. As directed to report all pay changes to the Finance and Payroll Manager.
9. Input of data associated with timesheets, sickness absence, annual leave request and any other data in a timely manner,
10. Running of regular reports from the human resources system as required.
11. To take minutes at meetings, investigations and hearings as required.
12. Undertaking of routine administrative duties including photocopying, dealing with incoming and outgoing mail, ordering stationery and equipment.
13. Maintenance of the human resources filing system, including both current and leavers files and archiving documents as required.
14. To provide support to the Human Resources Team as appropriate, including diary management, arranging meetings and other administrative support.
15. Ensure all human resources related noticeboards and communication media (including recruitment) are up to date
16. To assist with projects within the Department of Human Resources e.g. staff survey, staff awards.
17. To provide holiday and sickness cover, as necessary.

Required Knowledge, Skills, and Abilities