Job Description

The role involves providing a professional reception service to all of our visitors both face to face and on the telephone. The role also includes providing a comprehensive administrative service, administering local finances and dealing with all health and safety matters.

Please note that this particular role is for casual work. We require casual staff to cover permanent employees annual leave particularly during evening hours.

Key Responsibilities

• Receiving all visitors to the building including staff, service users and contractors, ensuring contractors are supervised as required whilst on site.
• Processing incoming and outgoing telephone calls, taking messages and answering queries as appropriate.
• Assisting in maintaining Health & Safety and security aspects of the premises, including the testing of alarms, building evacuations, recording and monitoring use of security entry fob system.
• You will be monitoring and recording expenditure, issuing travel warrants and cash, and creating and inputting invoices. You will also have responsibility for ordering stationery and assisting in the ordering of office furniture and equipment.
• Undertake inputting and extracting of data on the computer system, pro-actively obtaining information from service users to ensure up to date and accurate recording.
• Booking meeting rooms, maintaining filing systems and undertaking photocopying and faxing.

Additional Information

Hourly pay rate: £10.35 per hour. You will also receive an annual leave payment of 12.07% of the basic hourly rate.

Required Knowledge, Skills, and Abilities