Job Description

• Deputies for the Campus Manager and Assistant Campus Manager in their absence.
• Implement Campus Office procedures as requested and directed by the Campus Manager and Assistant Campus Manager, ensuring consistency of work practices.
• Ensure activities within the Campus Office are performed to the highest possible standards of professionalism and efficiency.
• Promote and deliver excellent standards of customer care service.
• Assist with the management of designated support staff within the campus, including office administrative staff and caretakers.
• Work closely with support staff within the campus office, including office administrative staff and caretakers.
• Assist with compliance of examination procedures including on-line examinations, under supervision of the assistant campus manager, who has main responsibility for examinations.
• Undertake administrative duties for electronic timetabling.
• Assist with cost recovery courses, if required.
• Provide guidance to learners on issues such as EMA, ALG and other student related matters.
• Liaise with Teaching and Support staff on relevant issues and provide appropriate support services to Faculty Managers and lecturers based on the campus.
• Assist with the local arrangement of the financial affairs of the Campus within approved
• Finance regulations. Duties will include banking, petty cash, and collection of miscellaneous campus income and completion of appropriate documentation.
• Implement relevant Registry procedures including on line EBS developments
• Assist with campus Estates related issues, including input onto a computerized work request system.
• Work closely with the Estates and Finance departments, Registry and Admissions to ensure the delivery of an efficient, effective and knowledgeable service at the Campus Offices.
• Assist with the management of room allocations for internal and external bookings of facilities on campus.
• Assist with the management of fleet vehicular checks ensuring College procedures are adhered to.
• Assist with duties relating to Campus Health & Safety including regular monitoring of the campus environment and activities.
• Assist and attend in emergency situations - deputizing for the Campus Manager and Assistant Campus Manager when necessary.
• Liaise with First aid trained staff as and when necessary
• Assist with the reporting and investigations of accidents and incidents and record statistics. Assist with fire evacuations and– deputizing for the Campus Manager and Assistant Campus Manager when necessary.
• Have a full understanding of the Educational Visits Policy and Procedures, disseminating the information to staff and checking Educational Visits paperwork.
• Familiarization with campus security including issuing and recording of keys / fobs / access cards etc.
• Provide support, when feasible, to the student transport administrative system.
• Assist in the co-ordination of enrolment.
• Record sickness and absences of campus-based staff and learners in compliance with procedures
• The post holder will, on occasions be required to work out of normal working hours, such as Open Days, Open Evenings etc.
• Undertake general office administrative duties including reception duties, receiving telephone calls etc.
• Carry out any other duties as directed by the Principal/Chief Executive commensurate with the grade of the post at the initial place of work or other locations within the College.

Benefits:

• Bike to work scheme
• Company pension
• Employee discount
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Work remotely:

• No

Required Knowledge, Skills, and Abilities