Job Description

I am currently recruiting for role of Shared Services HR Administrator is to provide administrative and coordinating support within a HR Shared Services Team to ensure the smooth delivery of a pro-active administrative and operational HR service to all UK offices.

This is a 6-month contract with the potential to extend.

• Clients: Ensuring all queries (telephone, email and verbal) are dealt with in a timely and accurate manner, standards are met and work is delivered against Key Performance Indicators. The whole administrative function must be responsive to the needs of the business.
• Recruitment: emphasis of the team is placed upon responding to applicants, sending out offers of employment (creation of contracts and offer packs), collating the requisite pre-employment data (references, pre-employment health questionnaires etc.), communication to line managers and other stakeholders.
• Processing of leavers: the team will be responsible for issuing leaver forms on receipt of resignation, updating the employment status on the HR System, checking with the Finance department for any outstanding loan / agreement balances prior to updating Payroll.
• Payroll: the team is responsible for the collation of monthly changes in the payroll, including starters and leavers.
• Employee Variations: Creating correspondence for all forms of variation; from a change in hours to a promotion; updating the system and advising the key stakeholders.
• Data Integrity Entry and System Management of the HR System 6
• Absence management: reconciliation and analysis of employee sickness, responding to queries on ad hoc absence (maternity/paternity, compassionate leave, parental leave), processing of WSP flexible benefits scheme and the requisite correspondence and communication with payroll/line managers.
• Ad hoc support, projects and queries: ensuring the HR Managers, Business Partners and HR Director have full administrative support across a range of activities; including note taking in formal employee meetings, TUPE administration, employee transfers, filing, data management and general queries.

Required Knowledge, Skills, and Abilities

Experience in an office environment is required. HR Admin experience is desirable. A positive attitude with a strong work ethic is key. Good knowledge of the Microsoft Office suite is essential. Experience of an HR system would be good to have but is not essential. Applicants should be able to demonstrate a strong client focus, with a proactive approach towards delivery of their duties and a positive attitude to all tasks. Strong organizational skills, attention to detail and use of their own initiative are qualities vital to the role. Applicants should also have excellent communication and interpersonal skills at all levels. Candidates should be strong team players, committed and willing to take on new challenges. Ability to accommodate changing workload priorities.