Job Description

· To assist in the provision of an effective, flexible and responsive HR/operational service for the Trust

· To maintain employee records on the HR software system, supporting employees, colleagues and management with queries

· To offer effective and efficient administrative support to the academy throughout the employee lifecycle, from recruitment and new starter admin to leavers.

Main duties

· To deal courteously and efficiently with staff who require support

· To assist in the provision of an effective, flexible and responsive administration / support service

· Provide general administrative support to the Trust, as well as the Trust’s HR Manager and HR Advisors as required

· To ensure meetings and events are arranged and prepared for in a timely manner and are serviced and recorded appropriately. Accurate and timely documents are produced as required

· To provide administrative support for HR hearings and meetings, including arranging diaries, facilities, and ensuring packs are available as required, corresponding with relevant parties, taking minutes and providing document as required, all in line with relevant policies

HR administration

· Maintain HR records via the HR information system (Access software), ensuring information is populated in a timely fashion, up-to-date, and accurate at all times and accessible

· Prepare reports on HR data for the Trust’s management, leadership team and HR Manager as required

· Undertake administration duties including filing, record keeping, photocopying and distribution of relevant documents, maintaining confidential filing systems

· Ensure shredding/disposing of confidential information which is no longer needed in accordance with GDPR and the Trust’s Disposal of Records Policy

· Respond to and resolve routine telephone and email enquiries, signposting to other staff where necessary and/or appropriate

· Work with payroll to ensure employees’ pay is correct

· Deal with all employee lifecycle admin, from sending offer and probation letters to acknowledging receipt of resignations and everything in between.

Policy and procedure

· Ensure any policy and procedure updates communicated by the Trust are implemented effectively and efficiently, as directed

· Maintain the Single Central Record in accordance with the Keeping Children Safe in Education and Trust policy and procedure

· Complete HR checklists / procedures in accordance with the Trust’s policies and procedures

Recruitment

· Provide administrative support during staff recruitment, placing adverts, preparing and circulating information to applicants, issuing reference requests and supporting with the facilitation of assessment days

· Support safer recruitment by carrying out safeguarding checks on application forms, incl. DBS and reference checks, etc. and ensuring the recruitment panel are aware of any matters that require clarification.

· Prepare offer letters, contracts and recruitment related documentation for successful applicants.

Induction and training

· Oversee that induction procedures for new staff are completed, ensuring line mangers have the information they need for the process

· Manage and keep up-to-date training records and requirements for staff, ensuring relevant persons are notified when refresher training is due

· Any other relevant duties that are in line with the grade of the post.

Schedule:

• Monday to Friday

Work remotely:

• No

Required Knowledge, Skills, and Abilities