Job Description

This role will enable you to develop your HR skills and experience. Working as part of a team to ensure that the HR function is well supported and that employees and managers experience a high-quality day to day HR service.

KEY RESPONSIBILITIES:

• Assisting with creation of job specifications and advertisements
• Ensuring all vacancies are set up on the Recruitment system and that this is kept up to date in terms of both vacancy and candidate status
• Posting vacancies on appropriate sites – including job boards & social media
• Arranging interviews and providing feedback to candidates and agencies
• Liaise with recruitment agencies, responding to queries and issues
• Responding to any ad-hoc recruitment queries from candidates/suppliers
• Advising managers and employees on progress of roles/applications
• Updating recruitment activity report with requirements – to assist in tracking activity and providing recruitment statistics
• Assistance with Apprenticeship and work experience programmes

New Starter process:

• Prepare offer letters and contracts, compiling the associated paperwork to be sent to new starters
• Follow the new starter checklist and see all activities through to completion - for example: add new starters onto the HR database (Cascade), Expense system and any other systems which are managed by the HR Team
• Update department list / staff change report
• Prepare HR Induction packs and arrange induction meetings

Leaver process:

• Prepare leavers letters
• Follow the leaver checklist and complete all actions on the list e.g.: process leavers on Cascade, raise a ticket for IT kit, remove from expense system etc.
• Ensure any Company equipment is retrieved and re-distributed
• Manage reference requests for former employees

Health & Safety:

• Issue eye test vouchers, when requested
• Chase outstanding DSE forms and any associated equipment orders

General HR administration:

• Management of the Task list on Cascade
• Assisting with Absence management and taking calls from the Absence Line
• Preparation of HR-related correspondence including letters and minutes
• General maintenance of Cascade, including updating with any permanent changes, resetting passwords, adding employee photos
• Filing, including archiving of old files
• Providing general administrative support to the HR Team, as and when required
• Providing support in any other related HR project work
• Adherence to company Solutions Limited ISO09001 and ISO27001 certification standards:
• Compliance with company’s policies and procedures
• Handling and protection of company information o Reporting of security events
• Implementing appropriate policies and procedures

HOURS OF WORK.
The Company’s standard working hours are Monday to Thursday 9.00 until 5:30pm with one hour for lunch, and Friday 9.00 until 3.30pm, with one hour for lunch.

Required Knowledge, Skills, and Abilities

Due to the nature of the role it is imperative that the post holder can be trusted with confidential information and that they are reliable, trustworthy and discreet. The ideal candidate will have the following skills, attributes and experience: Strong administration skills and highly organized. Ability to multitask, be flexible and willing to pitch in with tasks. Ability to work accurately, with a good attention to detail. Confident and cheerful manner. Advanced skills in Microsoft Office packages: Word, Excel, PowerPoint Familiar with HR systems job boards and social media. An interest in a career in HR and ideally an interest in the IT sector.