Job Description

Working closely with the Academy Business Manager, the post holder will be responsible for assisting with the planning, development and management of key administrative and organizational processes within the school office. Responsible for the administrative operation of the school office ensuring the academy has an effective, supportive and responsive administrative support service including carrying out daily cover arrangements; academy admissions; management of exams; and educational visits coordination.

Responsibilities:

• To contribute towards the planning, development and organization of administrative systems, procedures and policies.
• To liaise with the Academy Business Manager and other senior staff to ensure the provision of an effective administrative support service.
• To manage the school reception to ensure the academy provides an efficient service and welcoming experience for all external visitors.
• To carry out line management/performance review duties for the office team including all office apprentices, finance assistant, reprographics technician and receptionists.
• To manage and support office staff as appropriate ensuring workloads and work streams are monitored.
• To chair regular team meetings with the administrative staff.
• To manage and process educational visit requests and provide administrative support assisting trip leaders to use Evolve in line with Leeds City Council’s requirements.
• Manage income for trips and visits recording all monies in line with financial regulations.
• Update general office procedures to reflect current practice and embrace new technologies. For example, ensuring the academy uses sQuid and MyEd effectively.
• To arrange the secure offsite storage of confidential student and financial records.
• To manage the confidential waste contract and arrange collections
• To produce a resilience plan to ensure key administrative functions operate in times of staff absence.

Required Knowledge, Skills, and Abilities