Job Description

The purpose of this role is to provide administrative support to senior managers through the supply of relevant briefings and organizational backup to ensure that they are fully prepared to carry out their allocated duties. They will also be liaising with CPS officials and other government departments and agencies on a range of issues as required. They will be providing advice to senior managers as to the protocols and approaches to be taken on various organizational and procedural issues. They will be acting as the main liaison point for the senior manager and their team as the occasion demands) with other government departments, agencies, various external organizations and the public.

Responsibilities

• To monitor the senior manager’s correspondence, ensuring that appropriate and timely action is taken to resolve issues, respond to enquiries and requests, and in general maintain business continuity.
• To monitor and co-ordinate Parliamentary Questions, Parliamentary Enquiries and Parliamentary Correspondence, adhering to strict deadlines.
• To ensure that the time the senior manager has in the office is maximized, coordinated and managed effectively.
• To proactively provide secretariat support for management meetings with internal or external parties; request and devise agenda items (for manager’s approval) through liaison with relevant parties and own knowledge of business priorities; prepare and distribute briefing papers/packs; take minutes at such meetings and produce a formal written record. To ensure that the minutes are circulated, and that action points are followed up and completed in accordance with agreed set deadlines.
• To build and maintain relationships and foster partnerships with key stakeholders within the Criminal Justice System, other government departments and agencies and relevant external organizations in order to facilitate cross-departmental/ organizational collaboration.
• To act as a filter to the senior manager’s email box, reading and making recommendations on their behalf, providing an executive summary where appropriate or a suggested course of action

Behaviors

We'll assess you against these behaviors during the selection process:

• Delivering at Pace
• Communicating and Influencing
• Working Together
• Managing a Quality Service

Benefits

• Employee Wellbeing Support, such as Mental Health First Aiders & Allies, Free Health Checks, Workplace Wellness Courses, and Healthcare access
• Volunteering Leave
• Cycle2Work scheme, Bike, Parking and Season Ticket Loans
• Access to CPS Reward Schemes
• Flexible Working and a family friendly approach to work
• Childcare vouchers outside and in addition to Government Tax Free Childcare Scheme
• 25 days annual leave, plus bank holidays and 1 privilege day
• Civil Service Pension

Required Knowledge, Skills, and Abilities