Job Description

We are looking for a competent Office Assistant to provide a professional administrative service and assist in the smooth and efficient running of the company.

The ideal candidate will be a hard-working professional who is able to multi-task and work diligently under pressure with a high degree of attention to detail. Maintaining schedules and managing administrative support is essential in this role and this person should be resourceful, a good problem solver and organized team member.

Responsibilities

Reporting to the Office Manager, the Office Assistant will be expected to:

• Organize and manage daily activities of office demands, prioritizing workload
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related issues and respond to requests
• Coordinate with other departments to ensure compliance with established policies
• Ensure a good working relationship with suppliers, customers, and colleagues
• Perform receptionist duties when required

What's on Offer

• Competitive salary and holiday entitlement.
• Bonus scheme.
• All relevant IT equipment.
• Full healthcare package.
• Career prospects with a supported e-learning programme available.

COVID-19 considerations:
Our offices have a strict Covid-19 policy with a signing in policy, masks and sanitizer in open areas, sanitizer in offices and a route around the building. Depending on government rules, we have been operating an ad-hoc working from home lockdown policy.

Work remotely:

• No

Required Knowledge, Skills, and Abilities

5 GCSEs grade 9 to 4 in math, English, Business and IT and/or equivalent Business Diploma Level 2 or Higher. Working knowledge of office equipment. Thorough understanding of office management procedures. Excellent organizational and time management skills. Analytical abilities and aptitude in problem-solving. Excellent written and verbal communication skills. Proficiency with Microsoft programmes such as Excel. Detail-focused and comfortable working in a fast-paced office environment. Experience: office administration: 1 year (Preferred).